What goes on a reply card & when should you set your RSVP date for? Read below for some examples and tips.
WHAT TO INCLUDE ON YOUR REPLY CARDS
REQUEST LINE
You can choose from formal - "The favour of your reply is requested by" or casual "Let us know if you can make it by" or somewhere in between.
RSVP DATE
Determine when you need your headcount by, and then give yourself some wiggle room. Typically, caterers need a final headcount 4 weeks before an event. We suggest choosing a date at least 6 weeks prior to your event.
M-LINE
The line with an M in front of it is for guests to write their names. The "M" stands for Mr., Mrs., Ms., Miss, etc. You can also replace the "M" with "Name(s)" for a modern take.
RESPONSE LINE
This is where people tell you whether or not they can make it! See below for examples.
ADDITIONAL INFO
You may need to gather additional information from your guests (such as meal selections, transportation requirements, etc). You can use your Reply Card to do so.
SAMPLE WORDING
Traditional
The favor of your reply is requested by March 12, 2020 M_____________________________ __ Accepts with pleasure __ Declines with regret
With Meal Selections
The courtesy of a reply is requested by March 12, 2021
M ______________
__ Accepts with pleasure __ Declines with regret
Please indicate number of each Beef __ Chicken __ Fish __
Limiting Headcount
You may choose to include a line letting guests know how many seats you've reserved for them. This is one way to reinforce exactly who's invited to the event.
The courtesy of a reply is requested by March 12, 2021 M ______________
[X] seats have been reserved in your honor.
__ will attend __ not able to attend
Online RSVP
If you're having your guests reply online, use a small insert instead (since you won't need reply envelopes).
Kindly reply by March 12, 2021
via our wedding website www.ourwedding.com
SAMPLE RESPONSE LINES
Traditional
Accepts with pleasure / Declines with regrets Graciously accepts / Regretfully declines
Modern
Wouldn’t miss it / Will have to miss it Yes yes yes / No no no Can’t wait / Can't make it We’ll be there / Toasting from afar