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REPLY CARD GUIDE

Updated: Mar 6, 2019

What goes on a reply card & when should you set your RSVP date for? Read below for some examples and tips.


WHAT TO INCLUDE ON YOUR REPLY CARDS

  • REQUEST LINE

You can choose from formal - "The favour of your reply is requested by" or casual "Let us know if you can make it by" or somewhere in between.

  • RSVP DATE

Determine when you need your headcount by, and then give yourself some wiggle room. Typically, caterers need a final headcount 4 weeks before an event. We suggest choosing a date at least 6 weeks prior to your event.

  • M-LINE

The line with an M in front of it is for guests to write their names. The "M" stands for Mr., Mrs., Ms., Miss, etc. You can also replace the "M" with "Name(s)" for a modern take.

  • RESPONSE LINE

This is where people tell you whether or not they can make it! See below for examples.

  • ADDITIONAL INFO

You may need to gather additional information from your guests (such as meal selections, transportation requirements, etc). You can use your Reply Card to do so.



SAMPLE WORDING

Traditional


The favor of your reply is requested by March 12, 2020 M_____________________________ __ Accepts with pleasure __ Declines with regret

With Meal Selections


The courtesy of a reply is requested by March 12, 2021 M ______________

__ Accepts with pleasure __ Declines with regret


Please indicate number of each Beef __ Chicken __ Fish __


Limiting Headcount

You may choose to include a line letting guests know how many seats you've reserved for them. This is one way to reinforce exactly who's invited to the event.

The courtesy of a reply is requested by March 12, 2021 M ______________

[X] seats have been reserved in your honor.


__ will attend __ not able to attend


Online RSVP

If you're having your guests reply online, use a small insert instead (since you won't need reply envelopes).

Kindly reply by March 12, 2021

via our wedding website www.ourwedding.com


SAMPLE RESPONSE LINES


Traditional

Accepts with pleasure / Declines with regrets Graciously accepts / Regretfully declines


Modern

Wouldn’t miss it / Will have to miss it Yes yes yes / No no no Can’t wait / Can't make it We’ll be there / Toasting from afar


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